How to Keep HR Running Smoothly During An Employee Leave
When your HR manager announces an upcoming leave — whether it’s parental, medical, or unexpected — the pressure’s on. HR is a core business function, even if it’s not always visible. Employees rely on it for onboarding, conflict resolution, and compliance. So how do you avoid disruption?
At CMS Consultants, we specialize in interim and leave coverage for HR roles. Here's how to keep things running without skipping a beat.
Step 1: Start Planning Early (Even If Leave Isn’t Finalized)
You don’t need to wait until paperwork is filed. If there’s even a chance of someone going on extended leave, start prepping now.
What this looks like:
Mapping out recurring HR responsibilities
Identifying what can be paused, delegated, or covered
Creating a transition timeline (before, during, after)
A smooth leave transition starts 2–4 weeks ahead of the departure date if possible.
Step 2: Document Processes Before the Clock Starts
Most HR knowledge lives in someone’s head. When that person is out, gaps quickly become emergencies.
Create documentation for:
Onboarding workflows
Employee handbook policies
Vendor and benefits contacts
Annual compliance timelines
We often create "HR Playbooks" for clients — simple, actionable documents to keep things on track during transitions.
Step 3: Bring in Temporary Support That Knows HR
This isn’t a time for a generalist temp. You need someone who:
Understands employment law
Can advise on policy issues
Feels comfortable interacting with leadership and staff
CMS Consultants provides hands-on, experienced HR professionals who step in and adapt quickly. Whether you need short-term coverage or long-term partnership, we make sure your people feel supported and your systems stay compliant.
Step 4: Reintegrate the Returning Employee Smoothly
Don’t forget the return process. A positive reintegration helps with morale and retention.
Keep them updated (lightly) during their leave
Schedule a 1:1 when they return to walk through updates
Debrief what worked during the coverage period — and what could improve next time
You don’t have to scramble when HR goes on leave. With the right planning and interim support, your team can stay confident, compliant, and well cared for.
Planning an upcoming leave? Contact us to learn how CMS Consultants can support your team.